3 Advantages of CMMS Software for Facility Management

How do you track work order management? Do you realize what the advantages of CMMS technology are? Are your facilities running efficiently?

In the facilities world, it’s crucial to have the maintenance of your buildings UP.  AND RUNNING. at all times. No facility manager wants to have a clogged restroom pipe or an HVAC unit that uses too much energy. By having access to facility management software, building maintenance can be optimized and managed easily through mobile and desktop applications.

If you work in the facility management industry, chances are that you have heard of the technological acronym “CMMS.” This technology is used by facility managers world- wide and has been shown to present companies a wide array of advantages. If you’re wondering what advantages CMMS technology presents facility managers, learn about them below. First, let’s define what it is:

What is a CMMS?

CMMS stands for Computerized Maintenance Management System, which is commonly used in the facilities management industry to manage work orders. Some advantages of computerized maintenance technology include saving admin time and gaining real-time insights to facility efficiency. The main advantage is streamlining overall work order management processes.

Advantages of CMMS Software for Facility Management

CMMS technology has proven to have many advantages and benefits for managing a building’s maintenance. Some of the main benefits include the following:

1. Saving a Business Time

Having access to work order technology has been shown to reduce admin time for a business. In a survey done by CBRE | FacilitySource, facility managers who did not use a CMMS system spent 71% more time on work order management than those who did. Those who did not use computerized maintenance software reported using an excel sheet or physical paper tracking as their preferred methods of work order management. 100% of computerized maintenance management software users surveyed agreed that their job was made easier by using a CMMS.

2. Increasing Facility Efficiency

Time is money, and losing time with emergency work orders can be extremely costly to a business.

For facility managers, optimizing overall facility efficiency is extremely important. An efficient facility typically costs a business less in maintenance costs due to less emergency work orders.

An optimized facility should include a planned maintenance operations plan, which reduces the risk of emergency repairs. By having planned maintenance activities, businesses can keep their overall repair costs down and decrease the likelihood of equipment down-time.

3. Providing Real-Time Reports

Well-structured software, such as fmPilot®, provides real-time reporting. Real-time reports include tech-onsite validation, budgeting, and work order statuses. CMMS technology allows facility managers to gain insights on what is happening with their facilities with just a few clicks. Some technology even features historical data so that businesses can gain insights into how well their facilities are functioning over time.

With the right technology, facility managers can see reports with how much energy a facility is using. They can also keep track of asset management for routine preventative maintenance.

Top CMMS Features

Let’s be honest: the CMMS industry is huge. Thousands of computerized maintenance products are on the market, so finding the right solution can be difficult. Some products on the market may only have a few features, while others may be extremely complex and offer the end-user everything they need to manage a work order in just a few clicks.

In the survey mentioned previously, respondents were asked to rate their top 5 preferred computerized maintenance management system features. The following features were shown as the most preferred:*

1. Work Order Creation / Scheduling Maintenance Tasks
2. Real-Time Work Order Reporting
3. GPS On-Site Tech Validation
4. Pre/Post Maintenance Picture-Taking Capabilities
5. Vendor / Tech Selection

*1= top-rated CMMS advantage by facility management respondents

Conclusion: Using a CMMS Presents Many Advantages for Facility Managers

CMMS technology is very popular within the facility management industry. This is because of the many advantages it presents to businesses.

If you are looking for a facility management work order solution, check out fmPilot. fmPilot is our tool used by large enterprise companies nation-wide to simplify and streamline the work order management process.

Learn more about the advantages of fmPilot and how our technology can help optimize your facilities by watching the video below: